Walk for Autism Privacy Notice

In signing up to the Walk for Autism, you are consenting to sharing your data with Autism Initiatives Group for the purposes and objectives of the Walk for Autism fundraising exercise.  You are also consenting to the transfer of that information to third party processors for the purpose of operating the fundraising initiative.  The third party processors that we use for Walk for Autism are:

Personal information will be asked for, some of which will be necessary to progress the fundraising objectives, such as your personal contact details, email and telephone number.  You should check that you are happy before you supply any information. 

When the fundraising venture is concluded, the personal data collected will be deleted unless you have given permission for Autism Initiatives Group to contact you again. 

Autism Initiatives Group full Privacy Notice can be found here and this includes your rights as a data subject and what to do if you have a query or a complaint about how your personal information is being processed.  https://www.autisminitiatives.org/privacy-statement

How your data will be used before, during and after the Walk for Autism event.

We collect your name and address so we can post information and materials to you about Walk for Autism.  

We collect your telephone number so we can text you before, during and after the event.  Some texts are essential for your involvement in Walk for Autism.  These texts will stop when the event officially closes and all thank yous and certificates have been sent.  We will contact you after 31 May 2024 only if you have given permission to do so through the Marketing Opt in the registration process.  You can opt out of this communication anytime by replying STOP on texts.

We collect your email so we can email you before, during and after the event.  Some emails are essential to your involvement in Walk for Autism.  Other emails will update you about the impact that your fundraising has. These emails will stop when the event officially closes on 31 May 2024.  You can opt out of this communication any times by clicking ‘unsubscribe’ on emails.  

We collect data about your age (age bracket in registration process) because it helps us promote Walk for Autism on social media to people of the same age.   

We will delete data supplied to 3rd Parties on 31 May 2024 (information supplied to third parties may no longer be within our control).

We will remove admin access to the Funraisin platform and Campaign Monitor from 3rd Parties on 31 May 2024.

How your image will be used

Images that are uploaded to the Funraisin Platform to create your fundraising page may be used to create thank you graphics and videos that will be shared by email to all participants and wider community on social media.  Your fundraising page is a public page and you may choose to upload a profile image of your family so please make sure they are happy to have their image shared.   

Images uploaded to the main Walk for Autism Facebook page are public and subject to your own personal privacy settings on your Facebook account.  These images may be used to further promote the Walk for Autism campaign or used to create graphics for thank you posts and videos.   

Images uploaded to the Closed Facebook Group will only be used with your permission.  We will seek permission by sending a direct message on Facebook. 

How your data will be used in relation to the marketing opt in

In the registration process there is an opportunity to opt in to further fundraising and marketing information from Autism Initiatives Group.  If you opt in, we will store your data for 2 years and within this time frame we will send you further information about Fundraising activities organised by Autism Initiatives Group.  After 2 years (24 months) we will contact you to refresh your consent.  This time frame is in line with the Fundraising Regulator.  

If you don’t opt in we will delete your data after 12 months as by registering for the event you are demonstrating that you have a legitimate interest in the work of Autism Initiatives Group.  Within this time frame we’ll send you updates about the Walk for Autism event that you have taken part in, for example about the impact that the fundraising has had. We will also ask you if you would like to take part in Walk for Autism 2025 but we won't contact you after that.   

Walk for Autism platform and use of Cookies

What are cookies?
Cookies are small text files that are placed on your computer by websites that you visit. They are widely used in order to make websites work, or work more efficiently, as well as to provide information to the owners of the site.

Cookies contain information that is transferred to your computer's hard drive. They help us to improve our site and to deliver a better and more personalised service. Cookies do lots of different jobs, like letting you navigate between pages efficiently, remembering your preferences, and generally improve the user experience. To find out more about cookies generally, including how to control and delete them, visit www.aboutcookies.org.uk

Why isn’t there an option to opt out of the cookies?

You must accept the cookie pop up that appears when you first visit the Walk for Autism platform. 

This is because we use ‘strictly necessary’ cookies to collect non personal data.  These cookies are essential to navigate the site.  They help us monitor traffic to the site, find out which pages receive the most visitors and how much time visitors send on the pages.  This helps us improve the site. 

We also use ‘functionality’ cookies to collect the personal data that you input as part of the registration process should you decide to register for Walk for Autism.  These cookies enable us to create a personalised fundraising journey with achievement badges and email and text triggers to cheer you along the way.

Walk for Autism is an online fundraising platform that functions by collecting your data so you can create an online fundraising page and share you page to collect donations.  The site cannot compete its objective without the use of cookies.

In the event of any queries about how your personal information is being used, please contact:  Data Protection Officer, Fundraising Department, Autism Initiatives Group, Sefton House, Bridle Road, Bootle, Merseyside, L30 4XR